The department handles procurement matters from public and private enterprises of goods and services, articles and appliances for office use including general transport.

The main duties and responsibilities for the department include:

  • Direct activities in relation to repair and servicing of society motor vehicles.
  • Making sure that the society vehicles meet the basic safety requirements.
  • Ensuring that the society motor vehicles meet the legal and traffic requirements.
  • Working out schedules and duty rosters for the drivers to ensure smooth workflow at the head office and branches.
  • Advising the management and board on problem vehicles for purposes of office operations and also for the motor vehicles on hire to other stakeholders and interested parties.
  • To work closely with other functions and business areas of the Sacco to support growth of business.
  • Transporting staff and Board of Directors for official functions
  • Transporting merchandise/stocks for the SACCO.
  • Maintaining cleanliness of the vehicles and ensuring that vehicles are in good conditions before starting
  • Ensure that vehicles have relevant documents.
  • Ensuring that the work ticket is signed by relevant authorities before driving to the next destination.
  • Manage designated groups of products and suppliers to ensure a secure and sustainable supply chain is developed and maximum value is achieved for business.
  • Negotiate with suppliers to deliver best value to the Sacco through competitive prices, credit terms, discounts and arranging delivery schedules.
  • Negotiate, implement and manage supply agreements for the Sacco.
  • Prepare and present to the management and BOD as may be the case supply strategies for products which ensure an on-going delivery of quality products with secure but cost competitive supply in support for the Sacco business.
  • Liaise with other departments to clarify purchasing needs, specifications and standards prior to sourcing for quotations.
  • Conduct bidding for purchasing of works goods and services in accordance with the Sacco procurement procedures including but not limited to preparation and review of requests for proposals, process specifications, public advertisements and assistance to proposal evaluations.
  • Initiate invitations to tender and collect quotations from suppliers as and when necessary.
  • In coordination with the procurement committee establish authorized vendors to improve on vendor relationship and effective purchase.
  • Provide necessary reports for purposes of decision making.